INTEGRATED STUDENT MANAGEMENTSUPPORT SYSTEM ————————————————–A Dissertation Proposal Presented to the Faculty of the Graduate SchoolSt.
Paul University PhilippinesTuguegarao City, Cagayan————————————————–In Partial Fulfilmentof the Requirements for the DegreeDOCTOR IN INFORMATION TECHNOLOGY————————————————–ByROMEO T. BALINGAOChapter 1THE PROBLEM AND REVIEW OF THE RELATED LITERATUREIntroductionAll through the different stages of civilization, man has always tried to look for ways to simplify work. It has been ascertain that computers are now becoming incredibly popular throughout the world. It is widely used in almost every area of human endeavour. They serve various essential functions that improve our way of life. Computerization is a control system that manages processes in business and industrial workplace. It reduces human errors and processing time, thus it can boost productivity and results into high quality of products produced. Therefore, computers have indeed done their part as one of the tools to help man do things better and faster, and it’s exceptionally beneficial in all aspect of work.
In information systems, computerization is concerned about interrelating different but interdependent transactions. This can result in a system with well-integrated processes that can perform much faster and more accurate than a manual system. Transaction Processing System is one type of an information system that collects, modifies, stores, and retrieves information on the transactions of an organization. A transaction is an event that generates or modifies data that is eventually stored in an information system and reduce workload and supply accurate information.
A popular example of a TPS that is common in educational institutions is an enrolment system. Enrolment serves as the initialization of data and a vital part in the life of every student upon entering schools, colleges or universities, either public or private. It gives students the impression on how the whole institute manages and manipulates the entire body. Good enrolment procedure is always an asset in a school, pertaining to fast payment, assessment procedures, evaluation procedures and easy transactions with a high rate of accuracy. Therefore, good enrolment within the schools, college or university, if present, can be described as civilized, organized, accurate, and professional. Generally, the information system utilized in universities and colleges that are small and medium-size in the Philippines are in modular types system and not integrated system. Modular type of systems are those whose design interfaces with other systems are clustered among a few physically adjacent systems, whereas integrative type of systems are those whose design interfaces span all or most of the systems that comprise the product due to their physically distributed or functionally integrative nature throughout the product.
Note that integrative systems may span design interfaces with other systems not only due to physical proximity but also due to functional dependency with other components (Sosa, et.al. 2003). This is because it is expensive and it takes lengthy time to analyse, design and develop an integrated system. A small school can survive with its operation when a modular system is used and will only realize that as it grows in size, the system will become slow and ineffective.
There are schools, though there is need to integrate the system may stretch the functionality of the modular system to keep its utilization. But may end up to be creating more problems in the end. Cost of Modular system……. Oftentimes modular system To date, the Our Lady of the Pillar College School System has been using the manual monitoring of student information for the past years. OLPC both Cauayan-Main Campus and San Manuel Campus in particular, has its existing computerized enrolment system developed in 2000.
The developed system supports two (2) modules or features the Registrar and Treasurer Modules. The school has employ information system to support their academic activities but the problem is the flexibility of the existing system was not enough to accommodate the growth of the institution needs and problems arise due to continuous increase of population of students enrolled in the school. Managing student related-data for academic purposes are more time-consuming. Particularly, to the front line offices involved in the enrolment process, from evaluation, assessment, monitoring and managing different transaction related to students information.
In line with the needs of the above mentioned problems, the researcher will propose a study entitled Integrated Student Management Support System. This is to address the needs to upgrade the current system of the school. The propose system can manage and monitor student data that can provide results to support the school management for decision making. The propose system will be design to provide capabilities for integrating and managing student information, such as registration, billing/cashiering, android–based student grades monitoring and balance inquiry, clearance, Student Kiosk for gate keeping with SMS using RFID, it will also provide accessible information for the registrar, cashier, faculty, dean, ID section or technicians, and research center, student cumulative record for counselling and guidance services centre, student affair office, school clinic and other student-related data in schools.
To achieve all these, the different offices must perform more efforts in maintaining a reliable and accurate data to through the use of the propose system to support school admins in decision making for the benefits of the school and its stakeholder. The need to study and to conduct the research will be designed to determine all the aspect that can make work easy. Specifically, research should be aimed at designing a conceptual architecture for the next generation of Integrated Student Information Management Support Systems. The usefulness of the study is attributed by bringing closely the problem to the concern of authorities that may have the function to assist the problem and which can confer a better ideas and plans to solve this dilemma.Review of the Related LiteratureThe review of the related literature is a significant aspect of any research work to know, what others have learned from similar areas of agreement and disagreement. The researcher has read through available literatures and numerous research studies related to student information system.Information SystemsThe Lovely Professional University (2011) promotes a culture of paperless university.
The day to day administration and most of the university procedures are carried out online. The university management system (UMS), an online portal of the university, is one innovation step of the University to provide vital information regarding academics and other university logistics for assisting the students, the parents and the staff.In the past, universities and large school districts in particular created their own bespoke student record system. On such example is the Repository of Student Information (ROSI) System at the University of Toronto. With growing complexity in the business of educational establishments, most organizations now choose to buy customizable software, and increasing numbers are buying software as a service.
Most student information systems used today are server-based, with the application residing on a central computer server, and being accessed by client application at various places within and even outside the school. But student information systems have been moving to the web since the late 1990s and that trend is accelerating as institutions replace older system.In an undertaking conducted by Richard (2004) he emphasized that information about students is vital but time-consuming to manage and it is essential that the most effective tools to be used to aid both staff and students as they go about their work and studies. The Cambridge Student Information System (CAMSIS) replaced various student records system used by the colleges, departments and universities. CAMSIS provides comprehensive and accurate information about student body and also improves data quality, reduce administrative burden dramatically and provides better services to both academic staff and students.More so, according to Desousa (2008) web-based application have four core benefits. These are the following: 1) Compatibility. Web-Based applications are far more compatible across platforms than traditionally installed software like browsers.
2) Efficiency. Everyone hates to deal with piles of paper unless they do not have any other alternatives. The benefit of web-based solution makes services and information available from any web-facilitated Personal Computer (PC). 3) Security of Live Data. Normally on more complex systems data is moved about separate systems and data source.
In a web-based systems, these systems and processes can often be merge by reducing the need to move the data around. Web-Based applications also improved an additional security by removing the need for the user to have access to the data and back-end servers. 4) Cost Effective. Web-based application can considerably lower the costs because of reduced support and maintenance, lower requirements on the end user system and simplified plans.
However, AISIS Online (2006) posted a precise definition of Ateneo Integrated Student Information System (AISIS) serves as the portal for Ateneo students, faculty and staff. Through the AISIS Online officially enrolled Ateneo students may view pertinent school information including their Program of Study (PoS), grades, class schedules and the like. Student may also eventually enlist using AISIS Online.
Ateneo faculty and staff with access to AISIS, on the other hand, may submit grades and access their class schedules from outside the campus. There have been various programs developed. To note, Villafania (2007) reported that in Philippines, the Commission on Higher Education (CHED) has initiated programs for secure academic records. CHED and the National Printing Office (NPO) have signed a memorandum of agreement (MOA) on the securitization of academic records for college and university graduates beginning school year 2007. The move is part of CHED’s drive to stop the use of fake diplomas and school records. CHED former chairman Carlito Puno said the MOA aims to secure authenticity of academic records such as diploma, transcript of records and special orders from all colleges and universities in the Philippines.
Thus, protect the image and integrity of the Filipino college students to potential employers both locally and internationally. Puno emphasized further that the MOA would boost the competitive edge of the graduates in the labor market for it will ensure the integrity of credentials of the graduates while protecting the reputation of the higher institutions of learning.SynthesisThe studies of Richard, Desousa and Villanfania are similar to the present study since they are all emphasizing the importance of information systems not only to students but to the faculty, staff and administration of the institutions who will be using such information system.On a study entitled “Student Information System for the University of Cordilleras” by Marrero (2009), the concept of information system emerged in the early 1960s was stressed. More often, when information system is defined, the field Information Science is always associated; Information System is an academic field that deals with the generation, collection, organization, storage, retrieval and dissemination of recorded knowledge. Furthermore, it is a collection of related components to support operations, management, and decision making in an organisation. Generally, Information systems supports people or users in making intelligent decisions based upon the information derived from reliable data.
The University’s Student Information System (SIS) of Nueva Viscaya State University (NVSU) is a secure, web accessible interactive computer system that allows user access to grade reports, transcripts, schedule of classes, and remaining balance for the semester and register for classes online as emphasized by Evangelista (2008). Through the system, student would be assigned a unique identification number. All data to and from the university would use that unique identifier. The use of individual student records would: 1) Increase the admission capacity to follow a student’s progress over time; 2) provide better quality data to drive more enlightened policy decisions resulting in enhance educational opportunities for all students; 3) reduce data collection burden to the web enabled SIS; and 4) as a tool of parent in monitoring the academic performance of their children.
SynthesisThe studies of Marrero and Evangelista are similar to the present study in the sense that it stressed out the concept of using information systems in terms of students’ enrolment.MIT (2009) emphasized that Student Information System (SIS) provides students with access to their academic and biographic records as well as the ability to update address information and pre-register for classes; it provide instructor and departmental administrators with class list information; and it provides advisors an departments with access to the academic records of their students. Therefore SIS is an integrated approach acquiring, storing, analysing and controlling the flow of student data throughout the institution. Highly developed SIS can be useful in nearly all institutional departments’ functions and can greatly increase efficiency and response times of traditional labor and time-intensive processing of student data.Swartz (2007) stressed that almost all institutions depend on data. Consequently, we are witnessing a profound change in the way in which institutions perceive, understand, and manage their information. There is now a clear recognition of the value of information the creation of new information, the retrieval of existing information, the storage of important information, and the disposal of redundant information. There is also greater awareness if the cost of acquiring bad, incomplete, or inaccurate information.
SynthesisThe studies of MIT and Swartz are similar to the present study in the sense that data security, accuracy of data and reliability of data are some of the important features of an information system it because almost all educational institutions depend on data which is the purpose of implementing an integrated student information system.According to Cantonas (2008), using manual system in terms of retrieving; maintaining, security and filing of records consumed lot of time and effort. There are some cases wherein misplaced of records are taking place because of the years gone by.
Furthermore, these files were only kept in envelope, folder or wooden racks. There are also instances when the right information is given to the wrong person, which may affect quality of service. The need for a computerized system is very much essentials to establishment, especially schools. It provides a great help when it comes to organizing and speeding up process of work in offices.
(academia.edu, 2016)SynthesisThe above study is similar to the present study since in emphasized on the problem encountered in using a manual processing of the systems and that computerized-based systems are needed in most schools which provide a great help on the processes and transaction of the school. Integrated SystemLocal Area Network – Based, Enrolment SystemAccording to Husari (2013), today, admission and registration processes in most universities and higher educational institutions continue to be manually processed using a variety of forms and applications and paperwork. Only a small number of institutions have opted to use technology to partially automate admission and registration functions. Unfortunately, when Information and Communications Technology (ICT) has provided many applications to support business applications and automate business processes, education had only small share of the technology application and have missed out on its benefits. The potential gains that higher education can realize from automated admission registration system justify the need to design and implement a Computerized Automated Student Admission and Registration System. The need for such automated registration and admission system in today’s universities will speed up the admission and registration process, attract national and international students, save lots of time and efforts that are usually needed from both universities and students, give the higher educational institutions opportunity to grow rapidly locally and globally, and compete effectively in the education industry. Sentina and Luna (2009) reinforce that an automated enrolment system is a system in which the computer plays a major role and this kind of system is needed by every company and institution nowadays.
This is the best way of storing and retrieving data on a server or hard disk rather than using papers and file cabinets. This will help the institute generate quick and efficient data that they need. Austin and Vaughan (1997) described the requirements, development and implementation of the Edith Cowan University in Church lands, WA, USA, Web Enrolment System (ECUWES), a Web database application. This project began late in 1996 and has already generated great interest from both students and staff.
Historically, re-enrolling students completed their unit enrolment forms, journeyed to the university, stood in line, and waited to be served by Student Administration staff. These processes were time consuming for both staff and students. Online enrolment has allowed ECU to re-engineer its business processes. Having the students enter their own data has reduced the bottleneck of data processing, and as a result the staff workload peaks have been flattened out. As the online enrolment can be faster, these students will have received better service.
In the Philippines, Colegio de San Juan de Letran has upgraded its new enrolment system. The updated system is now developed into a one-stop enrolment process. The system easily operates on to as students may opt to get their list of pre-enrolled subjects by just tapping their student identification cards to the assessment counter. The student will get his or her list and can already proceed straight to the cashier for their payment. Being at the forefront of the digital race prompted the University of the East to launch, in summer of 2008, its new Web-based enrolment system, allowing students, upperclassmen specifically, to enrol anytime anywhere, regardless of their location, thanks to the Internet. Because of its accessibility and convenience, the new Web-based enrolment system will surely bolster the marketing efforts of the University to attract students, locally or internationally. The Information and Communications Technology Centre (ICTC) of the Mindanao State University-Iligan Institute of Technology (MSU-IIT) has developed an innovative computer-based solution for tertiary schools that integrates key activities from admission, course scheduling, registration/enrolment, assessment, billing, cashiering, and student records management.
This system, called e.SMS (electronic-School Management System),has been used in MSU-IIT since 2001. Some of the features of the e.SMS, an integrated student records management system include a Cashiering Module that enables the cashier to accept payment of the student based on the assessed fees. Official receipt for payment received is also printed and the Financial Reports Module that prepares all cashiering-related reports and student billings, income details per cost/profit centre, and summarized financial data, e.g., year-to date income reports.
PSU-Lingayen campus rolled out during the first semester of SY 2013-2014 the automated enrolment system for the incoming first year students. Now, the new students need not suffer long queue under the scorching heat of the sun nor lengthen their patience over those who cut through the line nor wait for days before finally getting enrolled because the automated system named X-System2007 ensures that a student gets enrolled within a day. In the previous manual system, the bottleneck is usually at the assessment stage wherein all the subjects an enrolee wishes to take and the applicable fees are written one by one on the pre-enrolment form. After which, the enrolee proceeds to join the queue leading to the Cashier for payment. The Cashier then writes down all the items to be paid one by one again on the Official Receipt before accepting payment. The Benguet State University in its endeavour to improve its operation in line with the government’s cost cutting aims to address the challenges in using information technology. One major concern of the university is its enrolment system besides several priority information systems. This project discussed the solution in deloading the enrolees by having an alternative online enrolment that can be used by the students.
The Online enrolment system was integrated heavily in the existing enrolment system. The online enrolment system enhances the university’s capability to serve its major clientele and improved efficiency in the enrolment process (Abenoja, n.d.). Cashiering or billing and account management are integral sub-systems of an enrolment system. The new well-enhanced automated enrolment and cashiering system of Liberty Christian School in Poblacion, Villanueva, Misamis Oriental has begun during the second semester of A.Y.
2007-2008. It has improved the unsatisfactory performance of the old system. Student scan promptly ask for an assessment of their accounts. Student accounting data are sufficient with minimal accounting errors and it enhances cashiering productivity (Abe-Abe, et al., 2012).
The electronic School Management System (e.SMS) developed by the ICT Centre of MSU-IIT includes a Cashiering Module which enables the cashier to accept payment of the student based on the assessed fees. Official receipt for payment received will also be printed and the financial reports which prepares all cashiering related reports and student billings.
Student’s Statement of Account and Balance envisioned the extended services offered by the office of the registrar, accounting, and cashier to address the student’s need in viewing statement of account, balance, and student’s assessment online. LLanda and Trinidad (2015), describes that Abra State Institute of Sciences and Technology faces the same dilemma as what other higher education institutions experience during enrolment periods, thrice, two semesters and one summer, at most. Being a part of the organization who has witnessed the perennial problems during enrolment in the College, they were challenged to develop the SCAMS for the Abra State Institute of Science and Technology to impart and extend their knowledge, technical skills, and expertise in information technology towards a better alternative to the existing student cashiering and account management of the more complex enrolment system. Base on the result of their study the developed system was highly acceptable for implementation and more beneficial to the students and to the school itself.According to (Adrian, 2011), the lack of enrolment system in schools can lead to chaos and troubles. Students will be confused on what they should do to be able to enrol that is why such system in extremely useful in the way that it gives an ease on working on enrolment processes.However, (Lopez, 2005) believes that a registration system helps and provides efficient and reliable services to the student, enrolment personnel and administration.
Moreover, this system improved the process of enrolment in terms of searching, retrieving and subject schedules.While in a study entitled “DCNHS Enrolment System” conducted by Cayabyab (2007), problems and difficulties were identified in the existing system of Dagupan City National High School (DCNHS). These major concern are affecting the efficient enrolment system of student. Security of the students records were found to be at high risk. The current system may fail to protect some important documents. It has also untimely and inefficient report generation.
A computerized system for DCNHS shall result to a significant increase in the number of enrolee’s Network-based Enrolment System.Conde (2007) in his study entitled “Network-Bases Enrolment System of Paete National High School” cited that the manual process of enrolment and manual handling of information and reports of the students in every laborious one. The proponents developed a networked-based enrolment system to the said school to solve the huge amount of task.Garcia (2002) created the “Laguna State Polytechnic College Enrolment System”, the study can be a great help to persons concerned during the enrolment period, the registrar, instructor of the students as the retrieval necessary information when needed and lessen the burden manually browsing over enrolment slip for record purposes.Saayo et al. (2008) developed the system “Networked-Based Automated Enrolment and Grading System for Morong National High School”.
Due to increasing population of the institution, and the school currently implementing the manual system, every student spends a lot of time during enrolment period, such as paying their tuition fees and processing the school requirements.Valina et. Al. (2009), in this work entitled “Network-Based Student Permanent Record Keeping and Enrolment System of Balian National High School”. This system was made to lessen the time and effort exerted by both student and school employees. It is also made to give accurate reports and keep records of every student and for easy access and fast way of enrolment.
According to Cabang et. Al. (2003) developed the “Computerized Students Record Monitoring System of Siniloan National High School”, Computerized Student Data will be exceedingly helpful to the user through continuous management of the School. It could help the registrar for less effort for services in the institutions especially in updating, printing, and deleting student’s record.Velasco (2002) conducted a study entitled “Maulawin National High School Student Information System”. It cited that maintaining students’ records manually is a very difficult task and time consuming.
In that case, computerization system that help and handle this data needed to hasten the process of student record keeping and to promote reliability.Aravia et. al. (2002) show the growing importance of computers in the society.
The significance of the study revolves around the automation of student permanent record keeping.A study of Gumitao (2001) entitled “Automation Enrolment System” provides a mechanism to generate reports on list of enrolment per school year, periodical grade of students, and the list of students classified as new, old and transferee. Revalla (2005) created an Automation Enrolment System for the Computer Science Department of the Laguna College of Business and Arts. The study was conceived because of the need to update the current registration system of LCBA, which is done manually. Her study was based on the special problem of Mr.
Bonifacio E. Bacani, Jr. about “Student Record Information System”.Kampitan (2000) developed an enrolment system of Liceo de Victoria that is designed to keep the student records. This is used to provide an effective and efficient system to retrieval for student information data and also for accounting purposes. Liceo De Victoria Enrolment System was developed and implemented using relational database and design in clipper 5.
3. Earlier, Encila (1999) introduce the enrolment system for the Computer Science Department of LCBA and traders. It is designed for enrolment purposes. The system is advantageous to the school because it accelerates the process with only a minimum amount of power and resources.Cacao (2002), designed the “Morning Star Montessori School Incorporated Form-137 implemented in Fox Based”. Solomon (2002) developed enrolment and Record Keeping System in order to know how to read sign the data that is used to be kept the record files of students and also that, it could be manage more efficiently in computer with his project.Lazaro (2004) in his study entitled “Liceo de Los Banos Record Monitoring System” created a password for the protection of basic information data.
It was designed to user-friendly but only for authorized persons so as to also ensure the security of the said data.Lumbers (2002), stated in her study entitled “A Systematic enrolment process using database system in Saint John Academy Calamba, Laguna” that the application of database system to the enrolment process will greatly increase its efficiency; automation of enrolment process will upgrade the quality of the services provided for the qualified enrolees. Online enrolment system an Online Registration System was Proposed to replace the manual enrolment system of Cavite Maritime Institute in order to advance an organized flow of transaction and an ease of work concern on how the manual enrolment performs throughout the institutions operations. The numerous transactions that the manual system covers, such as updating and adding student records, generating the advising and assessment slips, and the like considering the manual operating system to be inefficient for the need of the institution since the study involves proper record handling, tracing the constraints and evaluation of the manual system is essential.According to the study of Bacala and Reanno (2009) entitled “Registration and Billing System”, in educational institution like Harvent School in Dagupan City compose of elementary high school level, the school puts premium to its registration. The enrolment process is the initial stage in gathering bonafide and accurate student information necessary to establish student permanent records. A registration and billing system is needed by the institution to address the stated situation.
The study has been made to help Harvent School gather fast and deliver accurate information.Meanwhile, Gaton (2012) with his study entitled “Online Enrolment System” believes that this enrolment system is utilized today by many universities to facilitate the enrolment of their students into classes every semester. The system allows students to choose course they want to take with the available class schedules. This allows students to decide their time schedules for the different class course without time schedule conflicts. After the allotted enrolment period the system runs and assigns slots to students. The Online Registration System is a method designed to perform the process involved in registration, advising, assessment, and payments of students as well as scheduling of classes in any education institution.
With the Online Registration System, students could log-in, check their schedule, and set desired changes and pay online without having to stand in a line and rushing to meet deadlines to accomplish all the transactions required for enrolment (Ella, 2012).According to Aquino (2005), the importance of computer application is increasing day by day. In the latest decades of the millennium, winning organizations are willing to integrate business strategy and information technology in playing their respective trades. The use of information technology provides them the opportunity to develop products fast and make decisions fast.
It is able to develop fluid organization structures, coping mechanisms with demanding work force and external environment by the rapid development of innovative approaches, and lastly, the confirmation of the company’s vision and mission. Schools use information systems by implementing an enrolment system. This attracts enrolees and generates more income. Enrolees are attracted because the transactions are faster and easier.
Enrolment is very useful in retrieving vital information of the students. Without it in the administration of school and students could experience difficulty in the enrolment processes. Many countries today, especially the developing nations are challenged by the rapid technological changes. This has radically changed the living and working styles of the entire society. This transformation has been driven partly by rapid technological innovation. While in the 20th century, people saw the rise of the industrial revolution with the stream-powered machines intensifying and expanding human productive power, the 21st century was characterized by the birth of machine-powered flight and the emergence of broadcasting and computer technologies that extend the reach of human creativity even more and made new ways possible by which humans could live and work together (Tinio, 2002). The transformation of manual enrolment processes into web-based automation in one example of what was driven partly by the rapid technological innovation. Any way just to make work easier and faster like enrolment transaction is possible with the immergence of computer technologies.
Technology innovation had influenced man’s work from data processing, business transaction, research, planning, monitoring and even in medical operation on human anatomy are now entrusted to computer technology. Web applications are popular due to ubiquity of its applications. The ability to update and maintain web applications without distributing and installing software on potentially thousands of client computers are key reasons for its popularity.
A significant advantage of building web applications to support a standard browser feature is the ability to perform as specified, regardless of the operating system installed on a given client (Bacala and Reanno, 2009).Web-based enrolment system has features that meet most of academic institutions system’s needs and requirements. This includes standardized modules for student registrations, enrolment, grades management and other modules that are deemed necessary to operate a school. Based on the researcher, a web-based enrolment system for Veritas Parochial School (VPS) in Web-Based Enrolment System in Manila was developed to help its student enrol in a more efficient way without the hassles of waiting long hours in filling out forms, which sometimes become redundant, or to stand in line and pay at the cashier.It is with the Web-Based Enrolment System for VPS that this new style of enrolment may be achieved.
This now type of system offers it students new options for enrolling at VPS. By logging on to VPS website, one can register and enrol subject for a school year. With these, all students are required to fill out certain forms that do not take more than a few minutes to accomplish. The system stores its records in the school database for future reference. Confirmation of the transaction made by the student need to be verified, the payment of tuition fees must be made in school registrar. The students may also browse the website of VPS and they can check their current account. They can also refer to the list of the local school current tuition fees rates (Pascual and Riceo 2008). While in the study conducted by Cayabyab (2007), many problems and difficulties were identified in the existing system of Dagupan City National High School (DCNHS).
These major concerns are affecting the efficient enrolment system of students. Security of the students records were found to be at high risk. The current system may fail to protect some important documents. It has also untimely and inefficient report generation. A computerized system for DCNHS shall result to a significant increase in number of enrolees.As stress by Dunn and Scott (2005), science and technology is the root of emerging innovations in this world. For many years now, a person in this field of expertise does not stop to reshape the landscape of today’s business world.
Enrolment system had huge impact into the school arena. It is a system that is built on innovative program strategies. It is a system that will help both the enrolment personnel-in-charge and the students to easily process the enrolment, LAN Enrolment System process large assortment of student records and provides efficient and consistent information services. Holmes (2006) claimed that “The Internet is neither an extraordinary communication tool nor revolutionary. It simply represents the current stage in the development of human capabilities through written language, which itself derived from the spoken form.” That statement only shows that advancement in modern technology is at their highest peak. Nowadays, Web-Based applications are widely used due to their ubiquity.
Web-based enrolment system is currently emerging on the markets for they are offering transaction convenience and service efficiency through the use of Internet. This system becomes a powerful tool in dealing with information management regarding enrolment transactions.According to (Forman, 2007), continuing innovation in technologies can lead to organizational changes that range from improvement of the day to day operation and for easy access provides for the end users. Many schools today have adapted this innovation in offering of their services which is parallel with the concept of (Tinn, 2001) which stated that the computerization responded to the call the office or any workplace to help their daily operations.Malolos et. al.
, (2002), asserted that the study of automation is important in the sense time it minimized the time and effort normally exerted in the manual process. While (Janes, 2001) contended that computer are extremely reliable device and powerful calculators with some great accessories application like word processing problem for all of business activities. Regardless of size, computers have three advantages over other type of office equipment that process information because computers are faster, more accurate and more economical.Reyes (2005) disclosed that the task would be time-consuming to accomplish manually and more practically with the aid of computers field in cabinet. On the other hand, Flores (2002) added that the automation is described simply as the situation of machine control of human.Dioso (2001) believed that the computers assist careful intelligent planning, Organizing, actuating and controlling. This may be observed from the past that they monitor production activities, solve scientific problem and help arrive in tentative answer to multitude of involve conditions. In addition, Ralph M.
Stair (1999) emphasized that the development of technology through the years have enabled people to do more with less effort. From the orientation of the light bulb to the industrial revolution and beyond, we have continuously tried to in a more efficient means of doing tasks. Lewis (2002) maintained that the reason for using computers vary from person to person. Some of the computers in business are to perform accurately, to increase productivity, to decrease bottle necks or hassles, to alter cash flows or to simply elevate your status. Gold Chager et. al.
(2003) agreed that computer as a device for processing information knew computer plays a significant role in their lives, but few are aware of just how pervasive role is.Mane (2000) stressed that the creation of the computer mad it easier to accomplish task rather than by doing it manually. It could have the direct access on straightforward answer by monitoring records. The computer makes possible for everyone to get data in a particular need. People can consider that the computer is necessary and it is a productive tool for individuals.Southern California Community College has gone live with a Cognos-based enrolment management system that was designed by Irvine, CA-based professional services firm e2e Analytics. Prior to installing the new system, LBCC, which has two main campuses and multiple satellites that support nine schools and 34 departments, handled its enrolment via manual spread sheets.
With no reporting, continuity, or standard practices, and with lengthy error corrections, the school’s enrolment management budgeting and planning took up to three months to compile, consolidate, and implement (Koft, 2007).The study on problems regarding on school such as Long Beach City College is an aid for the proponents to have the idea on formulating solution on transferring manual enrolment transactions to an automated or computerized one.According to the coordinator of Admission Support of Kerian Greenaway, the system known as the Edith Cowan University Web Enrolment System (ECUWES) had replaced the traditional hard copy system of enrolment. The system offers immediacy and convenience of course enrolment via the internet. The said university in Australia is currently enrolling more than 5,000 new students with easier transactions cause of their online enrolment system. In the local setting, academic institutions both the private and government schools are shifting from manual to computerized system including student registration. This is accomplished either on an intranet-based environment.
The desire to overcome these problems and difficulties has led the acceptance of advance technology. It includes Local Area Network of computers, CD ROM and powerful processor. These technologies led to the development of information databases that provides simple and prompt retrieval of information through networking, In Local Area Network Enrolment System (LANES), the problems on admission and evaluation of academic records, subject reservation, assessment and payment of fees and issuance of class cards are besieged. Likewise, searching of records is effective due to its major key that is being used in retrieval of records. A Local Area Network Enrolment System (LANES) is a broad system. It is a combination of different function areas such as database, searching retrieval, and update of student records, checking of students’ class schedule, computation of fees. (Dzubeck and Frank, 2003) inspired by the advancement of modern technology and the problems regarding enrolment transactions the proponents have come up with an online enrolment system exclusively with the school with many enrolees.
SynthesisAll the above studies are similar to the present study in the sense that the study also using an enrolment system to cater the needs of the students, faculty and staff of the institution. This would be a great help for school management to manage student-related data. LAN-based and computerized registration, admission, billing, class schedules, and grades monitoring are the processes and functions adopted from the above studies. But the researcher will not adopt the process of the online enrolment system due to some problems in the school in terms of finances, acquiring new hardware and software tools and also the security of student data. The researcher will use networked based application for the study as a feature to integrate, manage and distribute student data from one workstation to another and can be manage by the authorized personnel.Android, Mobile Application and Smartphones According to the study of Chandrakala, et al. (2017) there is lots of information required in the education institution but we are concentrating on Student Information System (SIS) using Android, as it is very essential in day to day life in academic.
The main purpose of their student management system is to provide student information, like, Student results, Timetable, Exam details, Event details, Placement. In their study the system has two phases, Admin and Student. The admin (staff) who has authentication for editing and modifying the details like exam details, event and placement, etc,. In student phase, they are only eligible for login, register the subjects and also they can view all the details posted by admin. Walia, Gill (2014) as cited by Chandrakala, et al. (2017) observed that Student information system manages all sorts of student details, academic related reports, college details, fee details, results, batch details, attendance details. It tracks all the details of the student from very first moment to the end of the course which would be utilized for all reporting purpose and all these will be available through a secure, online interface embedded in the college’s student record management system.
Cantos, Rabago, Tanguilig (2013) cited that, an integration of inter-connectivity of information system in University of Sindh (UoS) was developed for sharing and exchanging all kind of information mostly associated with student in different departments, and thus each department can easily and quickly find the status of student for required results. They have solved many problems frequently occurred in university information system. Chandio et. al. (2012).
According to the study of Kawathekar, Bhate, Belgoankar, (2015) they design a system that will keep and manage the information on a central server while allowing users to access that information from their own Smartphone through the installed android application. There will be an optimized database on the server and an improved user interface on each client machine i.e.
on the SIS app installed on the user Smartphone.The developed application will be used by students, teachers, parents and the administrator. The functionalities of the proposed system can be divided into five well defined modules:Registration and Login.
Given that the user has downloaded the application, then the user should be able to register through the application by providing the details required for registration. Starting from 2nd year i.e. 3rd semester, it is required that user should register for the application at the beginning of every semester.
After registration the user can login into the system by providing the user id and password.Student Details. It includes three entities-• Personal details • Academic details • Placement detailsThe students are expected to enter their personal details which will then be verified by the teachers.
The personal details include residential address, email address, contact details (students as well as parents contact details) etc. The teachers are expected to enter the academic and placement details. Academic details include students CGPA. Placement details can only be entered in the final year and includes the company name where the student is placed and his pay package or if the student has opted for higher studies then the corresponding details will be entered.Discussion Forum. There will be a discussion forum for every subject in a semester for every class.
In this discussion forum, the respective subject teachers can upload notes, respond to student queries. The student can put forth their queries and at the same time upload any notes.Notice Board/Event Notification. Notices can be posted by teachers from their respective login and can be viewed on a notice board section of the application with title for a notice associated with it.
The notices for a particular class will be broadcasted to that class only.Attendance. Subject teachers for each semester are required to enter the attendance details of students. The system should be able to generate attendance reports (for lectures and practical’s) for individual student for each subject. These reports will be sent to the student as well as his parents periodically. The teacher can also view the attendance record of students during a particular interval.
If the attendance of some student falls below the threshold value, then the particular student should be notified regarding the same.Report Generation. It includes generation of attendance reports for lectures as well as practical’s for individual student for each subject. Other reports such as academic details record etc. can also be generated. These reports can also be sent to the student as well as his parents if required. Resuello, J.L.
(2017), develop an Android-Based Class Record System which will focus on achieving mobility in managing and monitoring student class record. Its main purpose is to create an archive of consolidated and secured record of student information, assessment results, and attendances stored in android-based mobile phones. With the use of mobile phones, recording, searching, viewing and updating of a student’s pertinent academic information will be faster, handy, and just a click away.
One of the features of the developed system is to allow the teacher to connect using android application installed on a smart phone via wireless local area network during log-in. SynthesisThe study adopts some of the functions and processes used in the above studies in terms of development of android-based application through the use of smartphone. The researcher includes following features: 1.) Connection of smartphones using a dedicated IP address via wireless local area network as adopt from study of Resuello, J.L. (2017) – this feature will allow students to connect their smartphone on a server provided with the application needed in order the student can log-in to the application, and manage his/her registration, monitor balances and grades; 2.) Registration – it allow student to register and update his/her Personal Information to the system via WLAN. This will serve as the initial information to be stored in the database and can be access by the different front line offices that needed the student information.
Through this process it will now lessen the use of forms/paper and other related transaction pertaining to registration; 3.) Monitoring Grades and Balances – it allows the students and parents to view and monitor grades and balances via WLAN. Through this process it will minimized the use of information kiosk and maximized the use of smartphones in viewing and monitoring. This feature will be a great help to the school management because they will no longer acquire new computer for information kiosk.Decision Support SystemDecision Support Systems (DSS) are computer-mediated tools that assist managerial decision making by presenting information and interpretations for various alternatives Turban E., Aronson J.
(2001) and D.J. Power, (2002) Such systems can help the decision makers to make more effective and efficient decisions. Nowadays, the major components of DSS framework are: user interface module; knowledge management module; data management module and model management module. Cristina O.
S (2009)The Importance of Decision Support Systems for Business ManagementAccording to Bozkurt, Özlem ; ?i?eci, Melike (2016) the successes of businesses are directly related to take quick and accurate decisions. The most important requirement in order to take the right decisions quickly is reliable information that can be accessed quickly. Therefore, storing the information in a systematic way and make it available when needed is vital for an organization that wants to maintain and sustain the existence. Technological developments have made problem-solving tools necessary such as decision support systems for businesses. Benefits of Decision Support SystemsEducation fieldArwar N.
e Ashraf I. (2014) cited that decision support has also been adopted in schools, colleges and universities after achieving success in every field. There has been growing pressure on educators to deal with internal and exterior competitive demands related to student’s assessment like quizzes, assignments, intelligence tests (Arnott e Pervan, 2008). the data of students is saved in databases from where assessment can be performed. Database is an integral part of decision support system used in schools, colleges and universities. It can be used to analyze the performance of students, teachers. The starting point of decision support system is availability of data. Data is gathered, saved in data store and then successive means of accessing data from database are used.
Data base driven decision support system is adopted in schools, colleges, universities. Teachers can use data driven DSS to support future decisions even teacher’s; students’ performance can be evaluated. Data driven DSS can include assessment reports of students, attendance, exam results to evaluate student’s performance in order to decide for the students’ performance (Arnott e Pervan, 2008), which can then be used to take important decisions.Conceptual FrameworkIntro paragraphIntegrated SystemMagara (2006) cited that integration in a system is concerned with how a system is linked together to achieve its central objective (Award 1993). The Webster Dictionary defines integration as separate parts united together to form a more complete, homogenous or coordinated entity, in this case ‘student information’. Weihrich and Koontz (1995) explain the necessity of integration as it brings about collaboration among various parts of a system to achieve unity within the environment for which it is intended. Armstrong (1999) refers to Guest (1991) in order to explain the role of integration as ‘the ability of the organisation to integrate issues into its strategic plans ensures various aspects of coherence within a system.
Hall (1972), as referred to by Rosenzweigh (1995), explains the aim of integration as being the design of organisational structures for coordination of activities. According to him, integration aims at achieving unity of efforts among the various subsystems in the development of the organisation’s (system’s) tasks. The above explanations indicate that there are three factors of integration, i.e. coordination, standardisation/unification, and identification. See Figure 1.-889295975000Figure 1: Conceptual Framework for an Information Management SystemDecision Support SystemAccording to (Arnott e Pervan, 2005; Power, 2007) as cited by Anwar and Ashraf (2014), Decision support systems gained importance as a study area and a support to information management during starting days of distributed computing.
It is the field of the information management which is based on enhancing the process of decision making at the level of enterprise and executives (Power, 2007). Decision Support System is ” shared system based on database and models to use data and information to tackle amorphous issues ” (Cui et al., 2014). Different to rational phenomenon of data and information management, it is focused; user operated, controlled, more over it also integrates models along with systematic methods to access and retrieve data efficiently and effectively.
It was created to help organizations in decision making of complex situations by the usage of communication technologies, data, knowledge and available documents (Arnott e Pervan, 2008). The basic aim of development of Decision Support system is enhancement of the quality of decisions by the help of latest tools and technologies (Pearson e Shim, 1994). The entire system is a collection of database; different software’s related to data management and decision making.
See Figure 2.6667536830OUTPUTINPUTDECISION SUPPORT SYSTEMDATABASESOFTWARE00OUTPUTINPUTDECISION SUPPORT SYSTEMDATABASESOFTWAREFigure 2: Typical architecture of a Decision Support System18764251378585PROCESS00PROCESS38411151378585OUTPUT00OUTPUT-457201378585INPUT00INPUTThis study will conceptualize because the researcher believes that it is important to use Integrated Student Information with Admission and Academic Evaluation Decision Support System. The framework below will utilize in this study. The Input-Process-Output (IPO) model.-47625341630Policies, Practices, and Procedures of Existing Enrolment, Academic Evaluation, Grading, Guidance, Clearance System.Source Forms And DocumentsExisting Hardware And Software ISO 25001CHED Memos And Regulation 00Policies, Practices, and Procedures of Existing Enrolment, Academic Evaluation, Grading, Guidance, Clearance System.Source Forms And DocumentsExisting Hardware And Software ISO 25001CHED Memos And Regulation 187642526035Analysis of the Weaknesses and problems of existing systemData and Document Flow AnalysisNeed and Resource AnalysisSystem Design and Development Model Development of Integrated SystemSystem Testing00Analysis of the Weaknesses and problems of existing systemData and Document Flow AnalysisNeed and Resource AnalysisSystem Design and Development Model Development of Integrated SystemSystem Testing38411158890PROPOSED INTEGRATED STUDENT MANAGEMENT SUPPORT SYSTEM 00PROPOSED INTEGRATED STUDENT MANAGEMENT SUPPORT SYSTEM 36029901003300016287751289050071437517653000FEEDBACKFigure 3: Paradigm of the StudyFigure 3 involved 3 stages: the Input, Process, and Output.
The input includes the user and technical requirements, hardware and software tools to be used in the development of the proposed system; it also includes survey results of the problem encountered in current system. These inputs will utilize in the process where the researcher will observe and analyse the problems encountered during transaction in the existing system. The results of the evaluation will be the basis of the researcher to design and present the proposed system for initial testing. The output will be the proposed Integrated Student Information Management Support System of Our Lady of the Pillar College School System. The provision of the system on making continual improvement will through its feedback mechanism.Statement of the Problem This study aims to develop an Integrated Student Management Support System (ISIMSS) for a private school system.Specifically, it will seek to answer the following questions:What are the problems and weaknesses of the existing systems related to the following:Enrolment Billing and Payment of fees Monitoring of student gradesAcademic evaluationProfiling, Searching/Retrieving of students’ records Student Clearance Management of student records to other offices like, SPS/SSC, Guidance Office, School Clinic, Dean’s office, ID Section/Technical Office etc.
Reporting and Analysis of Students’ PerformanceWhat are the available resources and practices of the existing system that can be utilized in the proposed system?What are the reports that can be generated and analysed to provide support to management for student’s performance?What student management support system can be developed to address the problems and weaknesses existing system?What is the degree of effectiveness of the proposed Integrated Student Management Support System to ISO 25010 in terms of the following:FunctionalityReliabilityMaintainabilityUsabilitySecurityMaintainabilitySignificance of the StudyThe development of the Integrated Student Information Management Support System will provide school management with accurate and timely information necessary for decision making. The system will further offer information regarding the past and present data. It is with these rudimentary reasons that the Integrated Student Information Management Support System is of benefit to the following academic stakeholder:Our Lady of the Pillar College School System, in general can be benefited with the result of this study as the ability of management to evaluate the performance in integrated student information and management support system can be improved and records necessary to the school’s delivery of quality education and quality services will be more efficient delivered.Registrar and Staff, the system can provide relevant information as the system is responsible for collecting, processing, storing and disseminating data in the form of information needed to carry out their responsibilities in dealing with their clientele transactions. Hence, it will help them offer a quality service for quality satisfaction which thus correlates to high performance.Accounting Personnel, with the development of the Integrated Student Information Management Support System, they would not work with the traditional manual procedure of collecting monetary transactions.Program Deans, will also be benefited with the results of this study in keeping records of students’ grades, assessment and enrolment under their departments or programs. Furthermore, with the system they can keep lapses tracked.
Students, who will be the direct recipients of front office service providers, would be benefit the most as they would have better satisfactions with the delivery of the services they want with the information system.Parents, with the school management and system support, they can monitor their children’s statement of accounts, grades and enrolments.Researcher greatly believes that the result of the study would be a help for every educational institutions for a better quality education and this will serve as important strategy in the quality education that the school offers. The study will help him to utilize the proposed system in his study to identify limitations for further improvement and or enhancement.Future Researchers, can get ideas in their conduct of similar study in another angle area of concern, furthermore, the study can be as a basis for developing more creative and more dynamic responses to the academic purposes and needs.Scope and DelimitationThe study aims to develop a well-customized Integrated Student Information Management Support System of the Our Lady of the Pillar College School System.
The proposed Integrated Student Information Management Support System includes the following scope:The proposed system will provide user access for the school personnel’s like school/program deans, registrar, treasurer, guidance counsellor, school nurse, technician (ID Section), teachers/instructors, student affair officer who are involved in the enrolment that needs student information for processing.The proposed system will provide database and accessible integrated students information from registrar’s office which is initial source of information that can be distributes and access to other offices. Like treasurer, guidance office, school clinic, student affair office, ID section and deans office and also research center.
The proposed system will provide an ANDROID-Based application to connect via wireless local area network that allows students to register their cumulative personal information and also allow student and parents to monitor grades and statement of account or balances.The proposed system will provide a panel for registrar to manage enrolment records, set semester ID, set course subjects and schedules, grades, evaluations, certifications, and reports about the status of student, report list per program, list for insurance, logs for issued and requested form or certifications, report for CHED and etc.The proposed system will provide a panel for treasurer to manage enrolment records about students’ statement of accounts, report for collections and collectibles, generate examination permit, categorized payment per examination period, history of payments, and etc. The proposed system will provide a student kiosk for gate keeping and attendance monitoring with SMS notifications using RFID upon entering school premises.The proposed will provide access to ID Section to generate Student ID using RFID and store student information for ID into its separate database.
The proposed system provides Deans Panel for record and grades evaluation and referral access to guidance office for those students whose performance and behaviour is lowest or poor.The proposed system will allow teachers and instructors to view/print their subject loads, student list and enter student grades in every subject.The proposed system will provide access to research center for the electronic archiving of students’ thesis and store it to separate database. It also allows researchers to browse information of the different researches via wireless local area network near the research center office.The proposed system will provide access to other student services from the guidance office, student affair office, and school clinic from the main database to it separate database. Task can be done here by collecting student cumulative record like personal data, family background, educational attainment, store information about testing results, and also logs for guidance and counselling. It will also allow student affair officers access and store or logs information of students about their offenses/penalty, issue and store information for special permit, admission slip, call slip, promissory note, and temporary permit. It will also allow the school nurse access and store information of students about issued medicine and physical examination.
This feature of the system will generate reports for simple student profiling as per needed by the different offices for support process.The proposed system will provide clearance monitory.The proposed system will also provide Wireless/LAN-based feature.The study is delimited on the following:The system will not allow electronic signature.
The system has no online features.Definition of TermsChapter IIMETHODOLOGYResearch designThe project study will employ developmental research. The descriptive developmental research will describe data and characteristics about the populations phenomenon that will studied, descriptive research will answer the questions who, what, where, when, why, and how.According to Kumar, Gaurav ; Bhatia, Pradeep. (2012), Agile methodology that utilizes iterative development and prototyping are widely used in variety of industry projects as a light weight development method which can satisfy to the changes of requirements. Short iterations are used that are required for efficient product delivery. Traditional software development processes are not much efficient to manage the rapid change in requirements.
Despite the advantages of Agile, criticism on agile methodology states that it fails to pay attention to architectural and design issues and therefore is bound to produce small design-decisions. They identify the impacts that agile methodology has on software development processes with respect to quality within the organizational, methodical, and cultural framework. One of the popular agile methodologies discuss on their paper was Scrum Methods.
Scrum is an agile process most commonly used for product development, especially software development. Scrum is a general-purpose project management framework that is applicable to any project with aggressive deadlines with complex requirements and a degree of uniqueness. Therefore, the software development process that the researcher will use in the development of the Integrated Student Management Support System is Scrum Agile Methodology.
The selected agile methodology will incorporate systematic development techniques to the project to follow a continuous improvement cycle, exposing faults or errors faster to reduce waste in the development of the system. The goal will achieve faster since demos or release of software product arrive at the client frequently.Figure 3: Scrum Agile MethodologyBrainstorm. In this phase, the researcher will communicate with the school heads and personnel’s involved for different processes in managing student information to discuss and brainstorm the different features and scope of the proposed Integrated Student Information Management System.
Design. In this phase, the researcher/developer will follow the requirements specified by the respondent and develop the initial prototype for the development system after which the brainstorming was made. Development. In this phase, the system will be presented to the group respondents for evaluation. The main purpose of this demonstration is to gather feedback, comments, and suggestions from the respondents.Quality Assurance.
In his phase all units or modules will be subject for testing in order to check if all units coordinated with one another and the software product as a whole behaves within the specification of requirements given by the respondents. Then if the testing of system becomes successful, the software product will be delivered to the end user.Deployment. At this phase of the model is actually and virtually a never ending phase. Because, generally problems with the software product which are not found during the development cycle and even during testing will pop-up or arise after the end-user starts to use the system. Problems may arise time to time that need to be solve. Therefore, issues and errors found that are related to the system will be solve after its deployment phase.
Participants of the StudyThe participants of the study will be the Students, Faculty, and Registrar and Staff, Treasurer and Staff, Student Services staff comprising the Guidance Counsellor, Student Affairs Officer, and the School Nurse, Deans, Technicians, Research Director of the Our Lady of the Pillar College.Participants Frequency PercentageStudents 0 -Faculty 0 -Staff 0 -Deans 0 -Total 0 0%Table 1: Frequency percentage of the ParticipantsIn order to obtain the desired information on the current transaction scheme and the proposed system, this study will involve _____ participants consisting of Students, Faculty, and Registrar and Staff, Treasurer and Staff, Student Services staff comprising the Guidance Counsellor, Student Affairs Officer, and the School Nurse, Deans, Technicians, Research Director of the Our Lady of the Pillar College School System. The researcher will use the Slovin’s formula to determine and obtain the size of the participants. Data Gathering InstrumentsThe developer will use the following data gathering procedures in order to gather related in developing Student Information System of OLPCC-San Manuel.
Interview Guide. These fact-finding techniques will be done normally by face-to-face but can also through phone calls or e-mails. Undocumented information will be collected through a series of interviews with the respondents. The researcher/developer will ask the respondents regarding the important requirements and processes involved in managing student information of the school. The collected information will be analysed for the development of the system.Focus Group Discussion.
Observation. The observation method will involve human or mechanical observation of what people actually do or what events take place during transactions. So that the researcher will able to formulate predefined problems, transactions and questions to gather an idea on how the system requirements will be develop and enhance.
In short, Information will be collected by observing processes at work.Questionnaires. The researcher will float two sets of questionnaires; a pre-survey and post-survey questionnaires. The pre-survey questionnaire will use to assess and determine the problems encountered on the existing system. Then, the post-survey questionnaire will use to determine the degree of effectiveness of the proposed system in terms of features and capacities.Data AnalysisIn this research, in order the researcher can tally and organize the gathered data, the following tools will be used for its data analysis and interpretation. The following tools to be use are:Weighted Mean. The descriptive statistical tool be used in this study is the Weighted Mean.
This will utilize to determine the effectiveness for the extent of compliance to ISO 25010 of the developed Integrated Student Management Support System.Likert Scales. This scale will use to get the point scales and descriptive equivalent of the participants’ response on the proposed system. The (5) point scale has a corresponding descriptive equivalent as presented below.Scale Mean Range Descriptive Equivalent Interpretation5 4.20–5.00 Compliant to the very high extent The measure described in the item is compliant to the very high extent or OUTSTANDING.4 3.40–4.19 Compliant to a high extent The measure described in the item is compliant to a high extent or VERY SATISFACTORY.3 2.60–3.39 Compliant to a moderate extent The measure described in the item is compliant to the moderate extent or SATISFACTORY.2 1.80–2.59 Compliant to a low extent The measure described in the item is compliant at low extent or FAIR.1 1.00–1.79 Compliant to the very low extent The measure described in the item is compliant at the lowest extent or POOR.Table 2: Likert Scale for the Measurement of the Extent of Compliance to ISO 25010:2011 Software Quality Standards-1134745145478500System Architecture of the SystemUSE CASE: Registrar Panel-9398058420Log – In FormSet System UserSet/Add CoursesRegistrationRegister SubjectsSet Subject ScheduleStudent RecordSet Grading PeriodEnrol Student/Student RecordSet Grading PeriodEnter GradesView Grades Sheet per InstructorEnrolment – Registrar’s PanelSet Semester, Sem.ID and S.Y. ReportsACTOR.ClerkRecord EvaluationACTORRegistrarUser Logs00Log – In FormSet System UserSet/Add CoursesRegistrationRegister SubjectsSet Subject ScheduleStudent RecordSet Grading PeriodEnrol Student/Student RecordSet Grading PeriodEnter GradesView Grades Sheet per InstructorEnrolment – Registrar’s PanelSet Semester, Sem.ID and S.Y. ReportsACTOR.ClerkRecord EvaluationACTORRegistrarUser Logs64819460928250012172955989320004445006581775ACTOR.Database- MAIN SERVER00ACTOR.Database- MAIN SERVER5045710149016600147141155130500USE CASE: Treasurer2206978624155600256349558667650013741406944360ACTOR.Database- MAIN SERVER00ACTOR.Database- MAIN SERVER-182880147320Log – In FormSet System UserSet Fees BillingSet Semester, Sem.ID, S.YReport- Statement of AccountReport – CollectiblesSet Grading PeriodReport – Collections CollectiblesSet Grading PeriodGenerate Official ReceiptsReport – Billing HistoryEnrolment – Treasurer’s PanelGenerate Examination PermitUser LogsACTOR.ClerkACTOR.Treasurer00Log – In FormSet System UserSet Fees BillingSet Semester, Sem.ID, S.YReport- Statement of AccountReport – CollectiblesSet Grading PeriodReport – Collections CollectiblesSet Grading PeriodGenerate Official ReceiptsReport – Billing HistoryEnrolment – Treasurer’s PanelGenerate Examination PermitUser LogsACTOR.ClerkACTOR.Treasurer4942840198183500438151936750004958715221791400-25402186164005025390633666500206375646366500/USE CASE: ANDROID Application for Student and Parent-14414536195Log – InConnect to LOCAL HOSTRegister Student Personal Data Balance InquiryGrades MonitoringISIMSS-Android AppACTOR.ParentsACTOR.StudentACTOR.Database- MAIN SERVER00Log – InConnect to LOCAL HOSTRegister Student Personal Data Balance InquiryGrades MonitoringISIMSS-Android AppACTOR.ParentsACTOR.StudentACTOR.Database- MAIN SERVER-45720195721002425708890000-265430377190Log – InEncode GradesPrint/View Student List per Subject Print Grading SheetTeacher/Instructor PanelACTOR.Dean/PrincipalACTOR.Teacher/Instructor00Log – InEncode GradesPrint/View Student List per Subject Print Grading SheetTeacher/Instructor PanelACTOR.Dean/PrincipalACTOR.Teacher/InstructorUSE CASE: Teacher/Instructor Panel 11811036703000026670068414900048895023285450015513051508125Take Picture00Take Picture15627351946275Reports – List of Issued ID 00Reports – List of Issued ID 15627352404745List of Lost/Replaced ID00List of Lost/Replaced ID-1289052633980ACTOR.Techniciann00ACTOR.Techniciann368871529838650035521903900170ACTOR.Database-IDSystem00ACTOR.Database-IDSystem4889501264285005492753345180ACTOR.Database- MAIN SERVER00ACTOR.Database- MAIN SERVER488950219329000488950173609000488950132969000488950882650001799590327660ID System using RFID00ID System using RFID15627351099185Set Student Identification00Set Student Identification1562735652145Log – In00Log – In12611102660650041821103326765004826031432500058420201612500USE CASE: ID Section118110496570Log – InView Student InformationEvaluate Student Requirements and Evaluate Student Records/GradesDean’s Panel – Record EvaluationACTOR.Dean00Log – InView Student InformationEvaluate Student Requirements and Evaluate Student Records/GradesDean’s Panel – Record EvaluationACTOR.DeanUSE CASE: Dean’s Panel – Record EvaluationUSE CASE: Research Centre Thesis Archive-18542015875Log – InRegister ; Upload (Thesis and Research Journals Information)View Student InformationBrowse/Download JournalsResearch Centre E-ArchiveACTOR.Research DirectorACTOR.StudentsACTOR.Database – Main Server00Log – InRegister ; Upload (Thesis and Research Journals Information)View Student InformationBrowse/Download JournalsResearch Centre E-ArchiveACTOR.Research DirectorACTOR.StudentsACTOR.Database – Main Server34290049695100041814764464686004415155205676500484251044075350011131553402965003619551333400015151104725670View/Print Daily Logs00View/Print Daily Logs13652503464560Student KIOSK Gate Keeping Attendance Monitoring using RFID with SMS Notification00Student KIOSK Gate Keeping Attendance Monitoring using RFID with SMS Notification15151104266565TIME-IN/ TIME-OUT00TIME-IN/ TIME-OUT468947515487650039370756920004853305825500046120055060950ACTOR.Students00ACTOR.Students-1854205784850ACTOR.Dean/Principal orTechnician00ACTOR.Dean/Principal orTechnicianUSE CASE: Student Services-37465056515Log – In FormStudent Cumulative RecordGuidance Services Reports – ProfilingStudent Services – Guidance and CounsellingACTOR.StudentACTOR.Guidance CounsellorUpdate Student Cumulative RecordLogsACTOR.Database – Main ServerACTOR.Database – Student ServicesLog – In FormStudent Cumulative RecordStudent Affair Services Reports – ProfilingStudent Services – Student AffairsLogsACTOR.Student Affair Officer00Log – In FormStudent Cumulative RecordGuidance Services Reports – ProfilingStudent Services – Guidance and CounsellingACTOR.StudentACTOR.Guidance CounsellorUpdate Student Cumulative RecordLogsACTOR.Database – Main ServerACTOR.Database – Student ServicesLog – In FormStudent Cumulative RecordStudent Affair Services Reports – ProfilingStudent Services – Student AffairsLogsACTOR.Student Affair Officer473202062865003873521564600503047071120008197852624836008191526797000USE CASE: Student Services21812253402965ACTOR.Database -Student Services00ACTOR.Database -Student Services2656205289052000294449525336500013258802089150062103022948900016211552131060Logs00Logs312801198386700-2222502626995ACTOR.School Nurse00ACTOR.School Nurse553720191770000553720150304500553720113157000553720825500001405255270510Student Services – Clinic00Student Services – Clinic16256001703070Reports – Profiling00Reports – Profiling16275051337945School Clinic Services 00School Clinic Services 1627505962025Student Cumulative Record00Student Cumulative Record1627505594995Log – In Form00Log – In Form335788023876ROMEO TAGANGUIN BALINGAODistrict 1, Reina Mercedes IsabelaMobile No.: 09552000412E-Mail: [email protected] INFORMATIONDate of Birth:October 07, 1983Place of Birth:Dist.1, Reina Mercedes IsabelaCivil Status:SingleHeight:5’8″Weight:89 kgAge:34-2476518414900EDUCATIONAL BACKGROUNDUndergraduate School:BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGYOur Lady of the Pillar College – CauayanSan Fermin, Cauayan City IsabelaMay 2005Graduate School:MASTER IN INFORMATION TECHNOLOGYLa Salette UniversitySantiago City, Isabela